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Memorable Voicemail Greetings

When people call you, what do they hear if they don’t reach you? OK, so it’s probably a voicemail or other messaging system so they can leave you a message and you can call them back. So let’s assume that’s true, and let’s focus on the message you have that people hear when they call your number.

Many people have a plain vanilla greeting, and often you’re not even sure if you reached a human being or just a machine. “Hi, you’ve reached 555-1212. Leave a message.”


Leave me a message after the BEEP!

Who am I calling, and why should I care enough to leave a message with you?

“Hi, this is Phil. Leave a message. I’ll call you back. Thanks.”

That’s a little bit better. At least I know I called Phil. Does he check his voicemail often? What if this is an emergency? Is there another way to reach Phil?

“Hi, you’ve reached Phil Gerbyshak. I’m not available to take your call right now, however your call is very important to me. If this call is between 7:30 am and 5:30 pm, please feel free to give me a call at work at 414-555-1212. Otherwise, leave your name, number, a brief message, and your favorite 80s rock band after the tone, and I’ll call you back as soon as I can. Thanks for calling. Make it a great day!” Hey, now that’s pretty good. There’s another number to reach me at, I let the caller know they’re important to me, I injected some humor into the situation (favorite 80s rock band, favorite 80s baseball/football/basketball player, you use what works for you), and I closed with energy: “Make it a great day!”

Most people do leave me a message, most laughing by my request for favorite 80s something or other, and then tell me what they need. Then I call them back as soon as I can with the same energy as I have on my voicemail greeting. After all, who wants to talk to someone plain vanilla boring?

Not me!

Energy is another key to your voicemail greeting, so practice having energy.

Reachability – Put some alternative methods of reaching you, and you’ll ensure people leave you a message with the information you need to make it a great day!

Variety matters. Change your voice mail greeting at least once a month. 12 times a year to change your greeting. That’s not so hard, is it?

Include your uniqueness. How many other people can you name who have the same greeting as you? If the answer is more than 1, you’re not being unique enough. Think about this as your signature phrase, where people think of you when they hear it. My friends leave me messages that tell me to make it a great day because I’ve added that as my signature to my voicemail greetings.

What does YOUR voicemail greeting say about you?

I’d love for your feedback on my greeting. Call me anytime at 414.640.7445. If you’re a little more shy, leave your favorite greeting in the comments below.

And don’t worry…My greeting isn’t what’s listed above anymore. I’ve already changed it!

Guy Talk photo credit to CarbonNYC

7 Responses to Memorable Voicemail Greetings

  • Phil,
    Thanks. I will admit my voicemail probably sucks. Thanks for highlighting what could be the very first impression of me. This truly helped and interesting content that gives, very attractive. Keep up the good work. I’ve been following for a few weeks. I’m not sure I’ve run across such a simple post that could potentially with no money, and just a little thought, allow me to shine in my clients eyes.

  • You’re welcome Chuck. I am all about simplicity and simple ways to touch your clients and touch others in a personal way. Business IS personal, whether we like it or not. No matter what you do, no doubt 1000 other people do it too. How are you standing out? This is one way you can do it and not break the bank, or your brain.

    Good luck!

  • Hi Phil .. thanks for the prompt .. I am at least cheerful on the message! I’ll add it in to the things to mull over and change when I need a new business one .. as you say it’s important ..

    Hope you had a great 4th of July – cheers!
    Hilary Melton-Butcher
    Positive Letters

  • Hi Phil,

    Thanks for these awesome ideas. Just recently a friend did something similar to what you’re suggested. I’ve created my own voice mail, that basically says: “share something unique, fun and exciting about your day and I’ll get back to you asap” and it’s a great way for people to share whatever it they’d like to share … often I can hear them either laughing or getting excited about their story on the other side. Plus, it makes listening to my voice mails more fun too!

    I appreciate your blog Phil :)

  • Hey Phil!
    This is Deep from Bombay, India. I was not really happy with my voice mail greeting but when I (accidentally) faltered upon this website, I used your ideas to create my own greeting and guess what!…it worked. The energy was pretermitting on my voice mail greetings but now I listen to my own voice over and again and it feels greeeeaaaat! :)
    Thanks pal!
    Bombay, India.

  • I agree many people dont realize that there voicemail is often making there first impression as I am looking 4 a new job I plan to make it pleasent professional and enthusiastic!!!

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