After landing an HR internship you’ll quickly discover there are a number of tasks that fall squarely on your shoulders. Being that you’re dealing with all of the employees that make a company run, there are a number of moving pieces to keep organized. You’re also dealing with people’s pay and benefits, which can be a full-time job all on its own.
Fortunately for all of you burgeoning HR specialists, there are now software applications that can lighten the workload with automation, communication channels, and sophisticated tracking tools. There are dozens of HR software platforms to choose from, including affordable alternatives to the increasingly popular BambooHR.
Let’s take a look at some common HR tasks that can be streamlined, automated and simplified with HR software:
Managing the Payroll
Taking care of the payroll is often the most important task handled by HR specialists. In companies that have hundreds of employees across a dozen or so departments, keeping track of every employee’s pay can be a challenge. This is especially true when employees aren’t paid a set monthly salary or variable compensation is a factor.
HR software will allow you to put regular monthly paychecks on autopilot by utilizing direct deposit features. It can also do the work of calculating taxes so there are fewer mishaps.
Managing Employee Benefits
Another task that falls on the HR department is managing employee benefits. Any HR specialist will tell you managing health care benefits alone can be a time-consuming task. That’s why some platforms now come with tools designed for Affordable Care Act compliance.
A number of HR software platforms are designed to help HR departments better manage and track 401K plans, life insurance policies and time off. There are also tools that can send automatic alerts for time off and sick leave benefits based on your company’s guidelines. If nothing else, an HR software program can give you the means of inputting benefits information into a searchable database that can be shared with the rest of the company.
Recruiting Top Talent
One of the most exciting aspects of an HR job is helping recruit top talent. Some HR software gives you the ability to track progress throughout the hiring process. There are also candidate relationship management tools that allow HR teams to develop and nurture connections with top recruits. These next-level features make it much easier to attract, evaluate and recruit the best employees possible.
Others have self-service portals that allow job recruits to submit their application, schedule interviews and more. Employees can also use the self-service tools so that HR doesn’t always have to take the initiative to get tasks done.
Once a job applicant is hired, HR then needs to get them familiarized with their role within the organization and the corporate culture. This is the process known as onboarding, and there’s software that can help. Onboarding goes above and beyond an initial orientation so that the employee can smoothly acclimate over a longer period of time.
Successful onboarding requires that new employees are properly informed and given direction. HR platforms give you a repository for onboarding resources that can be accessed by all employees. You can even set up new employee training using some software programs. Most HR software will also allow you to download and upload forms before an employee’s first day so paperwork doesn’t bog you down.
Analyzing Employee Data
HR specialists are often tasked with analyzing employee data to gleam information. It’s a task that can be tedious and time-consuming. HR teams that use a software program are much better equipped to gather, track and analyze data.
Many HR software programs largely automate the process by tracking information in the background. The software can be synced with time-tracking tools and other internal programs to continuously process data as it comes in. With some platforms all you have to do is set the parameters for a report and it will be automatically generated for analysis.
As the workplace becomes more dynamic and employees are spread out at multiple locations the need for HR software grows. Start familiarizing yourself with the top platforms now so you can give yourself a competitive edge and jump right in when you become a full-time HR specialist.