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Capture All the Information From Your Email Contacts While You Sleep

Free stuff alert: You can get a free trial of this service by scrolling all the way to the bottom of this article – but you probably don’t know or care yet. Just letting those of you that pan and scan know right up front.

Picture this: You just got back from a networking event, and you exchange e-mails with someone you want to schedule a meeting with, because you know how important it is to connect the offline to the online back to the offline. And you’re busy, so you never find the time to enter that person’s contact info into your contacts – and you need to call them right now because you got lost on the way to see them at their office and the GPS directions you have aren’t quite right – you’re going down Oakwood Avenue and you need to be on Oakwood Road. So you’re stuck between a rock and a hard place, and you vow to never let that happen again!!!!

And yes – this has happened to me PLENTY. I vow to update my contacts as soon as I get back from a networking event – but I never do. It often stops at the first email back and forth, and yes, I occasionally get lost.

So I’ve been looking for a better way.

For a LONG time.

About a month ago, I found WriteThat.Name, a web service that scans all my incoming emails and automatically creates contact cards from email signatures. Helpful for me – and helpful for my contacts.

And the best part… it’s done while I sleep!  How cool is that?


I signed up for WriteThat.Name on March 28th and have already had 56 contacts automatically updated. I’m on their premium plan which is $20/yr and will continue to update any new contacts I have without an ounce of effort from me. (Anyone that tries out the service gets the premium plan the first month then moves to freemium).

I also tried out their extra service, HistoRecall, and got a whopping 540 updates (culled from 52639 emails!), hence all of the people from last year whose info I didn’t have, and all of this instantly went into my address book. Pretty cool, eh, and all that for a mere $20!

And according to Brad at WriteThat.Name, I am in their Hall of Fame (for top 20 updates ever). Most folks get between 50-250, and the most ever was 1456. Pretty cool!

If the service was just awesomely helpful, it would be worth the small investment I made in it. But the best part is the personalized service I got when I realized I signed up for the wrong service. Brad emailed me to reassure me everything would be fine, he pointed me (with a link RIGHT to the page on their site) that was for the right service. And I got a personal email when the process ended so I would know all my updates were done.

Because I love this service so much, I asked Brad if I could give away a subscription to all my readers. He said no (dang it!) but he did give me a 1 year premium subscription of each service to give away – to 2 lucky commenters.

ENTRY RULES: Leave a comment between now and May 11th, 2012 at 5 PM central time on this post with your BEST email story (anything related to email will work). I’ll pick 2 winners at random and connect you with Brad so you can give this service a good shot for the next 12 months or benefit from HistoRecall.

And definitely check it out, either way, as EVERYONE gets a free basic account of WriteThat.Name, just for signing up.


7 Responses to Capture All the Information From Your Email Contacts While You Sleep

  • I don’t care if I don’t win… this is exactly the service I have been looking for. I have several email accounts and I never have the time to keep my address book up to date. I have tried Plaxo and several other services but they always seem to rely on both parties mutually agreeing to use the service. I love the idea of automatically collecting the data from email signature blocks while I sleep… I’m off to sign up now.

    Thank you so much for the heads up!


    • Awesome, Peter. Glad to have found each other and thanks for signing up. Look forward to hearing other folks’ stories, and in case there are no takers… well Phil will just have to distribute the candy as he chooses best ;-)

      Best from Paris,

      WriteThatName Community Manager

  • Going to check it out RIGHT NOW! I was just talking about the need to update my database and thinking there should be some way to automate it. Fingers crossed for a good match. Thanks Phil!

  • Create an address for urgent client matters that you keep pushed to your phone and turn all other addresses’ push off. Watch your productivity rise.

  • Very nice find…I’m wondering if this works with all e-mail clients? Going to check out. Thanks for the post.

  • Phil,

    Slick new design! :)

    When I re-branded, I had some updates to do, but didn’t get around to some. Now, a year later, I have this stew in my new inbox too. Guilty — I’ve meant to but not entered info into my address book too.

    So, you might imagine that this would be good news. Thank you for sharing!

    I think I luv you (in a wow-you’ve-just-helped-me-lift-the-weight-of-a-two-ton-gorilla-sorta-way)…


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