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5 Ways to Find More Time In Your Day

All of the business owners I know are very busy. They all need more time in their day, and they need it now.

I need more time in my day too. So I’ve been looking for ways to find more time, and I came up with 5 ways that are most effective in finding more time in my day, that you can use to find more time in YOUR day.

I need more time 24/7/365

5 Ways to Find More Time In Your Day

Make a plan for your day – Every morning, look at your calendar, and make a plan for your day. Add in time right now for planning before any meeting you need to prep for, and time after a meeting if you need to debrief and type up notes or send out a proposal.  Make a good plan for the day – and then do everything you can to stick to it.

Batch tasks whenever possible – Anything that can be done together gets done together. Email replies. Sending emails. Outgoing phone calls. Text messages. Whatever I can batch, I batch. What can you group together to do all at one time?

Focus for short periods of time – and then get up and out of your chair – I’ll admit it – I can’t sit still for more than 30 minutes without losing focus or getting bored. So rather than force myself to sit for 30 minutes, I go for 20 minutes – and then I move around. How long can you sit still or do one thing with extreme focus? Do it for that long – And don’t force yourself to do more and watch your productivity soar.

Find things that can be done in 5 minutes or less – I often end up waiting between client meetings for 5 or 10 minutes, either in my car or at a coffee shop. I try to find things (like replying to Twitter people, accepting LinkedIn connections, wishing people a happy birthday on Facebook) I can do in 5 minutes or less – and then I do them when I’m waiting. Makes me more productive – and prevents me from getting sucked in beyond 5 or 10 minutes because clients come first.

Plan for interruptions – I expect to be interrupted at least a few times a day, so I plan for it. I never book a full 8 hours worth of stuff, and I always leave myself travel time so I don’t speed (or get speeding tickets) and time to think, and sometimes even to relax.

Doing all of this adds up to at least an extra hour a day of my time that I can spend doing other important things.

Want more tips? Over at Business on Main, Chris Brogan shared more tips to help you find more time in your day.

What about you? How do you find more time in your day? Share your favorite tips in the comments so we can all learn from your experiences.

Disclaimer: My blog is a part of an online influencer network for Business on Main. I receive incentives to share my views on a monthly basis.

6 Responses to 5 Ways to Find More Time In Your Day

  • Great post about effective time management!
    I particularly liked the part”Find things that can be done in 5 minutes or less” because some quick social media administration of your channels seems so suitable for those situations

  • You should also set aside a specific amount of time for networking on Social Media sites, and stick to it. When the time is up, get back to work!

  • Fine points, Phil.

    I especially agree about the 30 minute bursts of work. Sometimes, I’ll even set a timer to make sure I get up and walk around a bit.

    I also find that working early in the morning when I’m sharp and there’s less distraction makes a huge difference.

    Cheers, Brad

  • Thank you for this post i think this is just what i needed. I am glad that i am not the only one that eventually gets bored staring at my computer screen, i find that i need to get up too and walk around although i don’t think the breaks i am taking are long enough. I have just found lately that i am not focusing as much as i used to. Greats tips definitely going to try them.

  • Great tips here Phil, I’d have to add to use your smart phone to accomplish those things that take 5 minutes or less on the go. A smart business owner needs to own a smart phone.

  • Hi, Phil.

    While it’s important to plan your day, I often use the last 30 minutes of my day to do two things. One is to prioritize the next day (create that plan you were talking about, so that I don’t have to think about where I left off on things), and the other is to do any of those simple things that would take longer to add to my list with a note as to what I meant. So, for instance, if I promised to get someone contact information for another person in my network, I’ll send off that e-mail real quick rather than adding it to my To Do list. 5 minute tasks seem to get lost on a list! So, take the 5 minutes necessary and DO THEM!

    For tasks that take longer than 5 minutes, I keep a list. As I make progress on the task, if it’s not complete, I make a note as to what’s been done and that the NEXT STEP is. That way, when I do pick up on it again, I don’t have to think about it. I can read my summary, and get going on it!

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